Business, Technology

Using Technology to Increase Your Business Productivity

There is a school of thought that emphasizes on the human touch in business and believes that too much reliance on technical and automated processes is not advisable. In reality, however, this is far from the truth. Introducing and taking help of technologies that speed up operating times can only be good for the organisation and improve employee productivity as well as facilitate meeting goals and objectives. On the other hand, a lot depends on the way you use technology. An over-dependence on it can hamper communication between employees thereby having an adverse effect on productivity. Your business focus therefore should be to strike the right balance to make sure that the right tech tool is used that will benefit you in the long run.

What then are some of the ways that technology can be harnessed to increase business productivity?

  • Connecting remotely placed workforces – The general trend today is to rely on remotely placed workforce instead of in-house staff. As Internet and cloud based technologies improve and take on a sharper edge, employees are given the chance to work off-site. This reduces the need to maintain large work areas and have installed logistics support such as computer systems and work stations. It naturally reduces overheads such as expenses on rent and electricity bills without compromising on quality and quantity of output. You can roll back this savings into core activities directly connected with business growth and development. By making use of software that enhances access to business information and data from remote locations, business productivity is definitely increased.

  • Automating business processes – Business environments the world over is fiercely competitive and to stay ahead of the race it is imperative that you introduce advanced technologies for quick generation of reports. In the past when manual data processing was the norm, getting processed data was a time consuming affair. Not anymore! Take the case of finalisation of balance sheets. Previously an annual activity, advanced accounting software has made it possible for you to get the state of a company’s financials almost on a real time basis. This will enable you to take quick decisions on new investments and business expansion.

  • Checking the state of your business – You might think that your business is running on well oiled wheels but is it really so? It is necessary therefore to conduct periodic business health check to be sure on this score. Advanced technologies will help you in this regard. Have software installed that will give you an analysis of various operating dimensions. For example, if your sales graph is on the rise analyse whether it is due to repeat customers or newly added ones. You can rework marketing strategies based on this data. Such information that would have taken months to get is now available at the click of a button. Any issues regarding the health of your business on any parameter can thus be speedily rectified.

  • Employee motivation – Motivated employees form the backbone of any flourishing business and it is thus natural that you should give your undivided attention to it. You work becomes much easier if you introduce advanced technologies to track employee achievements and plan out a rewards policy. Specific software will enable your Managers to monitor employee output online throughout the year and evaluation will be on a continuous real time basis. Thus laggards can be pulled up and training opportunities provided to them for improvement. Managers can also judge employee skill sets and knowledge in different areas and allocate work accordingly. This will go a long way in boosting productivity levels of your business.

However, there are certain things you should ensure before going the whole way in turning your business into a tech savvy enterprise. Keep the basic structure of your business intact. For a new business start up, it is always advisable to slowly bring in advanced technological innovations and software. Otherwise, employees might become used to working in specific modules and bound by software specifications and miss out on the larger picture of your business goals and objectives. Introduce technology in small doses as you expand purely for facilitating business operations only.

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